Microsoft 365 Backup in Our UK Sheffield Data Centre
Microsoft 365 protects their service. We protect your data — mail, OneDrive, SharePoint and Teams, all backed up to our ISO 27001 Sheffield data centre.
Microsoft Recommend That You Backup Your Content and Data in 365
Is Microsoft 365 Backup Right for You?
You assumed Microsoft was backing up your data
It's the most common misconception in M365 — Microsoft's job is to keep their service available; your job is to keep your data recoverable. The shared responsibility model is in their licence terms, not on the marketing pages. We back up what they don't, restore what you need, and never call it your fault.
You need retention beyond Microsoft's defaults
Microsoft 365's default retention is short — 30 days for deleted items, 30 days for retention policies on most plans. For compliance, litigation hold, audit trails, or "we need that email from two years ago", you need real backup with real retention. Tell us how long you need to keep what, and that's how long we keep it.
You want fast, granular restores when something's deleted
Restore a single email, not a whole mailbox. A single OneDrive file, not a whole user. A specific SharePoint document version, not a whole site. Search across all backed-up content from one console, with UK engineers on the phone if you need a hand. Add it to our wider managed backup services if you want one bill for everything backup-related. Part of our wider UK cloud backup services.
What Microsoft 365 Won't Save You From
The shared responsibility model is split clearly: Microsoft handles infrastructure resilience (disks failing, data centres going offline), and everything that happens to your data sits with you.
- Accidental deletion — a user empties a folder, a script runs against the wrong tenant
- Malicious or departing employees — sabotage, mass deletes, audit-trail tampering
- Ransomware — it can and does encrypt OneDrive and SharePoint via sync clients
- Retention gaps — items aged out of Microsoft's default retention before anyone notices
- Migration errors — partial moves, mailbox conversions, rebuilt tenants
- Compliance and legal hold — for data older than M365 retention windows allow
Why Backup Microsoft 365?
While Microsoft 365 provides excellent productivity tools, data protection is still your responsibility. Microsoft operates on a shared responsibility model – meaning they secure the infrastructure, but you're accountable for safeguarding your own data.
Accidental deletions, cyberattacks, and insider threats are still common risks. Worse still, the average time to discover data loss or corruption is over 140 days, but Microsoft's default retention periods are only 30–90 days. That’s a dangerous gap.
Our Cloud Backup for Microsoft 365 helps you close that gap – ensuring long-term retention, quick recovery, and full peace of mind.
What Does Microsoft 365 Backup Include?
Key Features
- Pay-as-you-go pricing: Only pay for the number of protect seats, invoiced monthly.
- Unlimited UK data storage: Never run out of space or have to pay more for data storage.
- Fully managed backup as a service (BaaS): We take care of everything – setup, monitoring, and maintenance.
- Daily Reports: Clear reports so you know that your data is protected.
- Fast onboarding: Simple, guided setup means you can connect your tenancy and start backing up in minutes.
- Granular restore options: Restore emails, files, folders or entire mailboxes with just a few clicks.
- Protection for all core Microsoft 365 services: Includes
- Exchange Online
- SharePoint
- OneDrive
- Teams.
- Teams Posts
- Self-service recovery: Allow users to restore their own deleted emails without needing IT support. Backups can also target our S3 object storage.
Unlimited UK Storage. One Flat Price Per User.
Mailboxes grow. SharePoint sprawls. OneDrive fills up. Your price never changes. We never meter, cap or charge for the storage your backups use, however long your retention runs.
No storage maths
Most providers bill per GB, so your backup bill creeps up as your data grows. Ours is per user, full stop. Budget it once and forget it.
Retention without penalty
Need years of retention for compliance or legal hold? Keep it. Longer retention means more storage, and with us that costs you nothing extra.
Whole tenant covered
Your entire Microsoft tenant is backed up, all licensed users. You are only charged for active users, and shared mailboxes never use a licence.
Doesn't Microsoft Back Everything Up Already?
Not in the way most people assume. Microsoft replicates your tenant across their data centres for service availability — that protects against a Microsoft outage. It does not protect against you, your users, or your applications deleting or corrupting data.
Microsoft's retention defaults are short (30 days on most plans), they're not designed to function as a backup, and they won't restore what was deleted past those windows. In their own service descriptions Microsoft recommends a third-party backup — that's what we provide.
Why Choose HA Hosting?
With over two decades of experience in IT infrastructure and data protection, HA Hosting offers a reliable, UK-based service that gives you complete control, with no vendor lock-in or hidden costs.
Whether you're an IT provider managing multiple clients or a business safeguarding internal data, our Microsoft 365 backup solution delivers flexibility, compliance, and confidence.
Get Started Today
Protect your Microsoft 365 data in just a few clicks.
No setup fees. No long-term commitment.
Accreditations
Testimonials
See What Our Customers Have to Say About Us
3 - 2 - 1 Data Rule
To make sure your Business' data remains safe and so that you can achieve your Business' RTO/RPO, the standard advice is to follow the 3-2-1 rule when it comes to your Data and Backups.
3 Copies of Your Data
Having 3 copies of your Microsoft 365 data is now standard practice and makes the chances of losing all your data considerably smaller. This typically consists of:
- Primary Data (Live Data you are using)
- Local Copy (Microsoft 365 have this covered)
- Offsite Copy (to ensure recovery)
2 Different Media
Storing data on 2 different media is a form of protection against hardware breaking. With Microsoft 365 this is out of your hands, however, we can be sure that Microsoft 365 Data is spread across many disks and servers.
1 of Which is Kept Offsite
Keeping at least 1 copy of your Microsoft 365 data in a different physical location is important! If there were ever an unexpected incident in a Microsoft 365 data centre, then you would still have a usable copy of your data elsewhere which you can use to recover use or from.
Frequently Asked Questions
MS365 Backup
Can I restore individual emails or files?
Yes. With granular recovery, you can restore anything from a single email to an entire mailbox, site, or Teams channel — without needing to do a full restore.
How often are backups run?
Backups are scheduled to run automatically every 24 hours, giving you near-real-time protection.
You can also trigger manual backups as needed.
Is my backup data encrypted?
Yes. Veeam encrypts all backup data both in transit and at rest. This ensures your data remains secure at every stage.
What Microsoft 365 services can I back up?
You can back up and restore:
Exchange Online (mailboxes, calendars, contacts)
OneDrive for Business
SharePoint Online
Microsoft Teams (including chats and channels)
Where is my backup data stored?
All backup data is stored securely in our UK data centre.
Your data never leaves the UK — ideal for organisations concerned about GDPR compliance and data sovereignty.
If you don’t have the time or resources to manage your backup solution, we recommend choosing the Managed plan.
What’s the difference between Managed and Unmanaged backup?
- Managed: HA Hosting sets up, monitors, and helps manage your backups and restores.
- Unmanaged: You handle configuration, backup scheduling, and restores yourself via the Veeam portal.
If you don’t have the time or resources to manage your backup solution, we recommend choosing the Managed plan.
Does Microsoft back up my 365 data automatically?
No. Microsoft provides limited retention and protection for short-term issues, but it does not offer full backup or long-term recovery. Our solution fills this gap by giving you full control, flexible restore options, and offsite protection.
Backup Your Microsoft Office 365 Accounts Now
How Can I Be Confident That My Data is Protected?
Performing a Backup is of no Use if You Can't Restore From it.
We do everything possible to make sure that your backup has worked and that you have current data available for recovery. Veeam-powered, so you can pair it with our Veeam Cloud Connect for offsite copies.
Useful Reporting
-
- Regular and accurate reporting
-
- based on your backup schedule
-
- Regular and accurate reporting
-
- Automated Emails letting highlighting any issues or confirming a successful backup
Be certain you can achieve recovery goals
-
- Perform test restores with your data
- Recovery Point Objectives (When you can recover to)
- Proof that you can meet: Recovery Time Objectives (How long a restore takes)
Offsite Backup
A copy of your data safely offsite for business continuity. Delivered managed via Veeam Cloud Connect, as S3 object storage you control, or a custom setup.
Offsite Backup
The missing offsite leg for any VBR setup. Encrypted at rest, ISO 27001 Sheffield data centre, UK engineers if recovery goes wrong.
Veeam Backup & Replication
The industry-standard backup software for VMs, physical servers and Microsoft 365. Get a Veeam licence with HA Hosting support.
Veeam Backup & Replication
We're a Veeam Cloud Service Provider — we'll set you up with the right licence for your size and support you if you get stuck. Pairs naturally with Veeam Cloud Connect for offsite copies.
Veeam Cloud Connect
Already running Veeam Backup & Replication? Add our cloud target for offsite copies — point your VBR at our endpoint and you're done.
Veeam Cloud Connect
The missing offsite leg for any VBR setup. Encrypted at rest, ISO 27001 Sheffield data centre, UK engineers if recovery goes wrong.
Microsoft 365 Backup
Backup your Microsoft 365 mail, OneDrive, SharePoint and Teams. Powered by Veeam, hosted in our UK data centre.
Microsoft 365 Backup
Microsoft doesn't keep your M365 data forever — they protect their service, you protect your data. Restore individual emails or whole mailboxes via a single console.
Managed Backup
We run your backup for you. Install, monitor, and verify restores — covering Windows, Linux, VMs and Microsoft 365 in one service.
Managed Backup
Hand off backup entirely. Veeam-powered, set up by our engineers, watched 24/7, with verified restores against agreed UK SLAs. Ideal if backup isn't your team's strength.
S3 Object Storage
S3-compatible object storage in the UK from £20/TB. No egress or API fees, GBP-fixed. Point Veeam or any S3 tool straight at it.
S3 Object Storage
The missing offsite leg for any VBR setup. Encrypted at rest, ISO 27001 Sheffield data centre, UK engineers if recovery goes wrong.
MSP Partner Backup
White-label backup you can resell to your own customers. Our infrastructure, your branding, your client relationship.
MSP Partner Backup
Skip the cost and complexity of running a backup data centre. We provide the storage, the Veeam back-end and the support — you keep the customer relationship and the margin.
Windows Server Backup
Managed backup for your Windows Servers. We install it, configure it, monitor it and verify restores — you don't have to.
Windows Server Backup
Hand off Windows Server backup to us. We deploy the agent, set the schedules, watch the alerts and run verified restores. UK-based engineers, ISO 27001 storage, no software to manage at your end.